New hire ready. Day one.
Netchex Onboarding moves every new hire from offer letter to first shift without the paper, the phone calls, or the last-minute scramble. Digital forms, e-signatures, I-9 verification, and automated task workflows — all connected directly to your payroll.
7,500+ organizations trust Netchex
Most new hires show up to a stack of paperwork. That’s already a bad first impression.
Picture a new hotel housekeeper starting on a busy Saturday morning. She’s handed a clipboard with seven forms, told to find HR when she’s done, and introduced to a manager who doesn’t know what she’s completed and what she hasn’t. That coordination — chasing documents, re-entering data, confirming compliance — lands entirely on your HR team. It doesn’t have to.
Netchex Onboarding fixes the handoff. New hires complete every form before their first day. Data flows straight to payroll. Managers see exactly where each task stands without calling anyone. And HR has a complete, auditable record — automatically.
Build once. Every hire onboards the same way, automatically.
Your onboarding process should run itself. Netchex Workflows lets you configure your full new hire sequence once — tasks, approvals, forms, timing — and it runs exactly that way for every hire, every location, every role. Nobody manages it by hand.
- Smart Approvals. Define who approves each step and requests move forward automatically. No email chains. No follow-up texts to chase people down.
- Milestone-Based Triggers. Schedule tasks to fire on hire date, start date, or 30-60-90 day marks. Set it once and the timing handles itself.
- One Unified Dashboard. Every pending and completed task for every new hire, in one place. No spreadsheets, no status calls to HR.
- Full Audit Trail. Time-stamped completions and compliance records created automatically. Nothing to reconstruct later.
Every onboarding step runs on a workflow built for it.
New hires, managers, and HR all have different roles in the onboarding process. Netchex gives each the right task, at the right time, with no manual coordination required.
New Hire Paperwork
- Offer letter and agreements
- W-4 and direct deposit setup
- Benefits elections
- Policy acknowledgements
Manager Checklists
- Equipment and access setup
- Schedule and team intro
- Training assignments
- 30-day check-in reminders
HR and Compliance
- I-9 and E-Verify
- Background check routing
- Approval audit trail
- Document center auto-filing
The complete onboarding experience, already inside Netchex.
Every piece of your new hire process lives in the same platform as your payroll. Nothing separate to manage, nothing to re-enter.
Digital Paperwork
New hires complete every form digitally, before day one. Nothing waiting on a desk when they arrive.
E-Signatures
Offer letters, NDAs, and employee agreements signed electronically and stored in a single record.
I-9 Verification
Built-in I-9 with current regulatory requirements. Remote and in-person verification both supported.
Automated Task Workflows
Tasks for new hires, managers, and HR — with automated reminders and real-time status tracking.
Pending Employee Portal
A mobile-friendly portal lets new hires complete tasks before they’re officially on the books.
Manager Checklists
Managers see what’s done and what’s pending for each hire — without calling HR to ask.
Mobile-First Design
Phone, tablet, or desktop — same experience every time. No app to download, no install required.
Multi-Location Support
Different workflows by location, role, or department. The right task set triggers automatically.
Connected to Payroll
New hire data flows from Onboarding into payroll directly. No re-entry, no duplicate records created.
New hires have questions. AskHR answers them instantly.
The first few days at a new job produce more questions than almost any other time. Where’s the bathroom? What’s the PTO policy? When do I get paid? AskHR gives new hires an always-available answer source — before they’ve even met their manager.
- Instant answers from day one. Employees ask in plain language and get answers pulled directly from your company’s own documentation.
- Available 24/7, any language. Questions don’t wait for business hours — and neither should the answers.
- Smart escalation. Anything beyond what’s documented routes automatically to the right HR person.
White-glove implementation, included.
Every Netchex setup comes with project-managed implementation — a dedicated team that configures your workflows, loads your company forms, migrates your existing data, and makes sure everything is ready before your next hire walks in.
- A dedicated implementation team. A real person who knows your account — not a setup wizard or a ticket queue.
- Your data migrates with you. Onboarding tasks, fillable forms, and documents all transfer over.
- Six-week go-live timeline. Fully configured and running before the end of your second month.
Implementation satisfaction score
Average go-live timeline
Offer letter to on-the-clock
Years average customer stays
Trusted by HR leaders across every industry.
“Before Netchex, new hires spent their first two hours filling out paper forms. Now they do it all before they arrive, and the data flows straight into payroll. We haven’t had a data error on a new hire in months.”
“The task checklists changed everything for our managers. They used to call HR every time we had a new hire. Now they just look at the checklist. HR barely gets involved until the I-9 step.”
“We went paper-to-digital in six weeks. New hires complete everything before day one and the data flows right into payroll. I used to spend hours on each new hire — now it basically runs itself.”
