Restaurant365 + Netchex: The Seamless Integration That Keeps Your Restaurant Running Smoothly 

The restaurant business is fast-paced, and running payroll and HR can quickly become chaotic. With shifting schedules, frequent turnover, and multiple locations to manage, relying on disconnected systems often costs restaurants time and money. That’s where the Netchex and Restaurant365 integration comes in. It streamlines operations, syncs employee data, and automates payroll to save your team hours every week. Here’s how it works and why restaurants are choosing this solution to keep things running smoothly. 

What the Netchex + Restaurant365 Connection Actually Does 

Getting started with the Netchex and Restaurant365 integration is quick and easy. A one-time initial data pull syncs all employee records from Netchex into Restaurant365, matching employees and departments across both systems to ensure accuracy. Once setup is complete, the integration automatically updates employee data, including status, pay rates, and home divisions on a configurable schedule, removing the need for manual updates. Payroll data is seamlessly transferred from Restaurant365 to Netchex for processing. Additionally, finance teams can opt to receive custom GL files from Netchex in Restaurant365, simplifying financial reporting and reconciliation. 

This powerful integration creates a fully connected system where one platform manages employee time, while the other handles payroll processing. That means less duplicated effort, fewer mistakes, and streamlined workflows for your back office. With manual tasks automated, your staff can spend more time focusing on customer service, team management, and growing the business. The connection between Netchex and Restaurant365 is designed to bring efficiency, accuracy, and peace of mind to restaurant operations. 

Solving Real Restaurant Challenges Together 

Restaurants operate on tight schedules and thin margins, so inefficiencies in payroll and back-office processes can quickly add up. The integration between Netchex and Restaurant365 was designed to help restaurants overcome these hurdles by automating critical workflows and improving data accuracy. Let’s look at the key ways it solves common operational challenges. 

1. Payroll & HR That Doesn’t Slow Down Service 

Manual data entry slows down your whole operation, and it’s a prime source of errors. The average error rate for tedious manual data entry is 1%. This may not seem like a big deal, but that means one out of every 100 numbers entered is wrong. This can then have a multiplying effect on incorrect data further down the line. When handling payroll data, this can lead to significant consequences due to inaccurate payments issued to employees.  

With Netchex and Restaurant365 automatically syncing employee and payroll data, time tracking and payroll processing have become fast, accurate, and frustration-free. This means fewer mistakes, faster paydays, and stronger compliance with labor laws, helping your team focus on delivering great service without HR headaches. 

2. Reduce Admin Headaches Across Locations 

Running multiple restaurant locations means managing a lot of moving parts. Consistent and accurate data across every site is critical, but reconciling manually wastes valuable time. Netchex automates syncing of departments and employee details directly into Restaurant365, removing the need for manual updates and cutting down on errors. The result? Your operations teams spend less time troubleshooting data and more time managing their locations. 

3. Confident Financial Reporting 

Accurate financials are essential, especially at month-end. The optional general ledger export feature from Netchex feeds customized general ledger files directly into Restaurant365, formatted exactly the way your accounting team needs. This streamlines the reconciliation process, improves visibility into labor costs, and cuts down on back-and-forth between finance and operations teams. 

How It Works: A Closer Look at the Integration Workflow 

Understanding how the Netchex and Restaurant365 integration works is key to seeing its true value. Let’s break down the step-by-step process that keeps your employee data aligned and your payroll running smoothly. 

Step 1: Initial Employee Data Import 

The setup process begins with Restaurant365 importing employee data from Netchex. This initial sync matches or creates records using critical details: name, division, and role. That way, both systems start with consistent, accurate information. 

Step 2: Automated, Configurable Syncing 

After setup, the integration keeps employee records synchronized on a configurable schedule. Updates from Netchex ensure consistent and up-to-date data. Automated updates can include role changes, pay rate modifications, or new hires, and automatically flow into Restaurant365. 

Step 3: Payroll Data Push 

Once hours are reviewed and locked in Restaurant365, payroll details transfer effortlessly to Netchex, letting each platform handle its specialty: labor tracking on one side, payroll on the other. 

Step 4: (Optional) GL File Transfer 

For finance teams seeking cleaner reconciliation, Netchex can send custom General Ledger exports to Restaurant365. This optional step provides tailored financial data exactly as your accounting team needs it, streamlining month-end close. 

Why It Works: Built for Restaurants, Backed by Real People 

The National Restaurant Association has reported that 64% of full-service customers and 47% of limited-service customers prioritize dining experience over the price of the meal. This data makes it paramount for restaurant owners and managers to prioritize experience. To do this, they must retain top-quality talent and optimize administrative operations.  

Restaurant teams don’t have time to fight with clunky software. Unlike one-size-fits-all platforms, Netchex is purpose-built for the hospitality industry. It supports both hourly and salaried teams with tools that are intuitive, mobile-ready, and built for the way restaurants really work. Our U.S.-based support team consistently earns 97% satisfaction ratings, so you’re never left hanging. Customers report cutting 16+ hours of admin time each week, with most staff actively using the mobile app to stay connected. And with real-time dashboards, managers can make smarter labor decisions on the fly. 

Who This Integration Is Best For 

This integration was designed with restaurant realities in mind. Last-minute schedule changes, high turnover, and managing teams across multiple units commonly face challenges. If you’re using Restaurant365 for scheduling or accounting, connecting it with Netchex payroll software means no more manual entry between systems. The Netchex and Restaurant365 connection is a game-changer for multi-unit operators who need consistency, speed, and accuracy. It’s especially helpful for brands already relying on Restaurant365 to run their back office, now with payroll and HR in sync. This is the smarter way forward for teams ready to stop re-keying data and start getting time back. 

Getting Started: What You’ll Need 

Launching the integration doesn’t require a complex rollout. All it takes is access to your Netchex and Restaurant365 accounts, plus help from your R365 admin to configure the sync. If you’re using the optional GL file export, you may also want input from your accounting lead. And you won’t be alone. Our Netchex support team is here from the start to ensure the setup is seamless. 

Ready to see the difference for yourself? Let Netchex show you how effortless restaurant payroll and HR can be, especially when connected to the tools you already love. Book a quick demo today.