Employee Information
Right names, right numbers, right on time.
Accurate information is the foundation of a smooth year-end. Clean records mean fewer headaches, fewer corrections, and more confidence. All backed by Netchex tools and support to keep everything on track.
Table of Contents
Confirm employee name, address, and Social Security number.
Check details across multiple places in Netchex:
- Employee Demographics Page
- Employee Profile Report
- Publisher Generated Report
Tip
If you’re pulling up the Employee Profile for income or employment verifications, remember you don’t have to do it alone. Netchex provides free access to The Work Number, a service that securely handles employment and income verifications for you.
Watch for invalid Social Security Numbers (SSNs).
Netchex submits SSNs to the United States Social Security Administration (SSA) throughout the year, and the results are uploaded into your Company Inbox. Review and update as necessary. Incorrect or invalid SSNs can trigger IRS and state unemployment penalties.
Tip
The SSA offers an online verification tool for employers. For assistance in the validation of Social Security numbers, access the Social Security Administration website here.
Missing Employee W-2
If you’re asking, “Why didn’t this employee receive a W-2?” here’s how to check:
What this means
Yes
If both answers are yes, the employee’s W-2 should be included. As an administrator, you can reprint the W-2 for your employee by following the below steps:
- Navigate to Reports
- Click Payroll
- Click Year-End
- Click Print W-2 Forms (Reissue)
- Select the appropriate Company and Year
- Use the Employee filter to choose one or multiple employees
- Click Generate
No
If either answer is no, it means that the employee did not get paid correctly through Netchex payroll, and therefore a payroll adjustment/amendment would be required. Please contact our Services team for further assistance.
Disclaimer: Netchex does not give legal, tax, or accounting advice. You are responsible to ensure your use of Netchex product meets your individual business and compliance requirements.
Sign-Up to Receive Year-End Reminders
Deadlines don’t have to sneak up on you. Netchex keeps you informed with reminders, clear timelines, and direct support, so your year-end closing stays on track.
Sign up for Netchex Year-End Reminders and we’ll email you as frequently as you want. That way, you’ll never miss a deadline.
Upcoming Live Webinars
Year-End Closing Q&A: Last-Minute Guidance from the Experts
Netchex Supports You Every Step of The Way
Netchex pairs smart tools with real people who know payroll inside and out. Our industry-leading Services team is here to guide you through submissions, resolve Experience Hub cases, and review your reporting to ensure nothing slips through the cracks. From quick answers to hands-on support, we’re committed to making your year-end smooth, accurate, and stress-free.
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