Processing Fees & Delivery

Transparent pricing and flexible delivery options.

From printing to electronic delivery, Netchex offers options that fit your workforce and ensure your filings go out on time.

W-2 Processing

At Netchex, we make W-2 processing straightforward. Review the fees and timelines below to stay on track for year-end.

W-2 Processing Fees

$100 base fee

Includes transmittal of W-2 information to the SSA and an electronic copy of W-2s and W-3.
$8 per Employee W-2

Form fees will be debited from your registered operating account on Wednesday, January 28, 2026.
An invoice with fee details will be available in your Company Inbox.

YE Data Sent to Netchex	W-2 Forms	Company Forms	Additional Payroll Fees
By Dec. 31, 2025	$100.00 Base $8 per W-2 Form	Included	Normal Payroll Fees Apply
After December 31, 2025	$100 Base $8 per W-2 Form $20 per Amended W-2 Form	$250.00 Base $150.00 per Amended Form	$7 per check ($100 minimum per adjustment payroll)

YE Data Sent to Netchex

W-2 Forms

Company Forms

Additional Payroll Fees

By Dec. 31, 2025

$100.00 Base

$8 per W-2 Form

Included

Normal Payroll Fees Apply

After December 31, 2025

$100 Base

$8 per W-2 Form

$20 per Amended W-2 Form

$250.00 Base

$150.00 per Amended Form

$7 per check ($100 minimum per adjustment payroll)

W-2 Processing Timeline

Jan 2, 2026

Reconciling of Q4 and annual returns begins.
Jan 9, 2026

W-2 printing begins.
By Jan 28, 2026

All W-2 packages completed and shipped.
Week of Jan 26, 2026

Q4 Company Packages (including tax returns) available in your Company Inbox.

Monitor your W-2 status from the Netchex Info Widget on your Admin Dashboard.

W-2 Delivery Options

Option 1: Traditional Method

All W-2s are printed, sealed, and shipped in one package for you to distribute.
Additional Packaging/Shipping Fees: $29 for the first 50 employees, +$5 per additional block of 50.

Option 2: Electronic Delivery

Employees are notified by email when the W-2 is ready.
Employees consent and download their W-2 as a PDF.
If no consent: Netchex prints and mails a paper copy to the employee’s home address (as of Dec 30, 2025).
Additional Fees: $1.25 per employee needing a paper copy.
Elect electronic W-2s here: https://netchex.com/electronic-delivery

Option 3: Direct Mail

W-2s printed, sealed, and mailed directly to employee home addresses (as of Dec 31, 2025).
Mailing begins the week of Jan 19, 2026.
Additional Fees: $29 base per company + $1.25 per employee.

1099-NEC Processing Fees

From setup to shipment, Netchex ensures contractor reporting is fast, accurate, and compliant, so you can focus on managing your workforce, not chasing paperwork.

Setup 1099 with Netchex

To Configure 1099 in Netchex, please follow the steps below:

Go to Maintenance > Under Payroll General Category > Select 1099 Processing (access page here )
Select Print Only or Print + File for 1099-NECs
Check: Transmit Company 1099 Data
Click Update

1099 Processing Fees

$100 base fee – Includes optional IRS transmittal and electronic copies of 1099-NEC and 1096.
$8 per contractor 1099-NEC form – Debited from your Operating Account on Feb 4, 2026.
Invoice included with shipment.
Additional shipping: $15 for the first 50 employees, +$5 per additional 50.

1099 Processing Timeline

Printing begins Jan 26, 2026. All packages shipped by Jan 30, 2026.
Configure in Netchex to select Print Only or Print + File for 1099-NECs.

Impact of One Big Beautiful Bill for Year-End

While the bill does not directly amend FLSA rules, experts caution that enforcement of overtime pay and worker classification may shift due to the bill’s financial incentives for employees to accurately track their hours. The overtime-related deduction provisions are included in the law, but forthcoming IRS guidance on how those deductions will be claimed will not impact employer reporting until Tax Year 2026. Employers should continue following current FLSA guidelines and 2025 payroll reporting requirements.

However, if you still wish to allocate specific earnings to Box 14, Netchex offers full customization. By navigating to Maintenance > Payroll > Earnings and selecting the desired earnings code, you can adjust which boxes on the W-2 the earnings report to—including Box 14.

Learn More

Important Notes

Companies added to Netchex after Jan 1, 2019, default to Option 2: Electronic W-2s. To change, visit netchex.com/manual-w-2-delivery.
If W-2s need to be shipped to an alternate address, update your records in Netchex.
For help changing addresses or delivery options, contact Support before Dec 31, 2025.

Disclaimer: Netchex does not give legal, tax, or accounting advice. You are responsible to ensure your use of Netchex product meets your individual business and compliance requirements.

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