Key Results
Full organization restructured:
Department and GL overhaul across 11 departments and 21 locations
Accurate, time-saving custom reports:
Data visibility and budget vs. actual reports now delivered to every department head
Support that guides, not just responds:
A dedicated consultant navigated the company through a full operational transformation
Manual tracking and inconsistent data were creating roadblocks for Avid4 Adventure’s growing camp network. With a busy seasonal staff spread across 20+ locations, the Colorado-based company needed a true partner to rebuild its internal structure and support its new finance and HR leaders.
Avid4 Adventure, a Boulder-based leader in outdoor education and youth camps, runs high-volume seasonal programs across 21 locations. With over 400 employees spread across 11 departments, efficient operations, and budget tracking are essential. When the organization needed to reimagine its accounting structure and better support the new leadership, Netchex’s Premium Services team stepped in to help overhaul, optimize, and future-proof its processes.
Based In
Boulder, CO
Industry
Sporting & Recreational Camps
Previous Provider
Paycor
New Roles, Old Systems, and a Lot of Complexity
Avid4 Adventure was facing an uphill climb. Two key leaders, Cynthia Podrouzek, Director of People & Culture, and Kyle Littman, Controller, were new to their roles and tasked with managing an outdated 2-dimensional accounting structure that couldn’t meet the needs of their growing operations. They needed help with software setup as well as strategic guidance to restructure the company from the ground up. According to Kyle, “Cynthia and I were not only new to our roles, but new to a lot of the systems.”
Premium Services for High-Impact Support
Avid4 Adventure partnered with Netchex’s Premium Services team, led by Services Operations Manager, Brent Stumbo for a hands-on, months-long transformation that included:
A complete restructure of departments, locations, and GL mapping
Creation of a custom reporting tool designed to increase both time savings and data accuracy across all departments
Ongoing guidance for payroll processing, including troubleshooting unique import issues, answering out-of-scope payroll questions, and optimizing how timekeeping data flowed into payroll
Unlike cookie-cutter upgrades, Netchex Premium Services provided white-glove, strategic support tailored to Avid4 Adventure’s unique structure and needs. With a finance-minded leadership team at the helm, the solution had to work not just for today but for the next phase of growth.
“Netchex helped us go from a 2-D to a 3-D accounting system and drastically improve location-based tracking.”
Kyle Littman,
Controller
Greater Accuracy, Time Saved, and Better Decision-Making
With the new setup live, department heads now receive customized reports showing both their own budget vs. actuals and the company’s total budget performance. This has dramatically improved accuracy and allowed teams to make data-driven decisions consistently.
This wasn’t your typical reporting upgrade. It was an operational evolution. With guidance from Netchex Premium Services, Avid4 Adventure completely restructured its internal systems, transitioning from an outdated accounting model to a dynamic, three-dimensional structure that accurately reflects how their business operates across 11 departments and 21 locations. The transformation brought clarity to payroll imports and gave leadership reliable, department-level data they could actually act on. What used to be a manual, error-prone process is now streamlined, strategic, and scalable, freeing up time across accounting, HR, and operations to focus on bigger-picture goals.
Going Above and Beyond
Throughout the project, Brent and the Netchex team guided every step of the process. By remapping every GL detail, the team supported Avid4 Adventure beyond the initial scope to ensure the end result was both functional and truly transformative. Kyle emphasized, “We weren’t just learning a new system. We were rebuilding how our business runs. Brent helped lead us through every step with patience and expertise.”
For organizations considering a similar transformation, Kyle recommends getting support that makes an impact.
Netchex did more than replace an old system configuration, redefining what Avid4 Adventure could do with payroll and HR. With intuitive software, custom reporting, and real humans who actually show up, Netchex proved to be more than a vendor. It became a partner.