Key Results
Saved hours every week
Payroll processing dropped from 2 hours to just 15 minutes.
Simplified timekeeping:
One login for multi-role staff, fewer errors.
Boosted recruiting:
More applicants and easier workflow management.
Manual workarounds were becoming quite the workout for Sheridan County YMCA. This iconic community resource needed a better way to manage payroll, schedules, and HR.
Based In
Sheridan, Wyoming
Industry
Fitness & Recreational Centers
Previous Provider
ADP
The Challenge: Manual Workarounds and Limited Support
Like many growing nonprofits, Sheridan County YMCA faced the complexity of managing multiple employee roles, disjointed systems, and limited transparency from their former payroll provider. Payroll took hours. Recruiting was manual. And tracking time across different jobs created daily confusion.
When Nicole Romeo stepped into her role as Senior Director of Human Resources and Culture, she inherited these challenges and wanted to modernize with a platform like Workday. But Netchex offered something better: a purpose-built system backed by real people and smart automation that saved time and made everyone’s lives easier.
Payroll Time Cut by 87%—with Greater Accuracy and Visibility
Before Netchex, Nicole spent hours manually running payroll and deciphering complex reports. Now, payroll runs take just 15 minutes, freeing her time for more meaningful tasks.
Integrated time & attendance has been a game changer for both HR and staff. With fewer errors and a clear audit trail, everyone at Sheridan County YMCA benefits from smoother paydays—and less back-and-forth. “We don’t have mysteries anymore—whether it’s in/out punches or GL codes. Things are just simpler now,” she states.
A Smooth Transition from Day One
Netchex’s implementation process is designed for success—and Nicole’s onboarding experience proved just that. “My experience was honestly fantastic,” she shares.
Having a dedicated Project Manager during onboarding made all the difference. From data migration to go-live, Nicole felt guided, supported, and confident in each step of the process. Nicole summarized the experience best as “a breath of fresh air in all the ways!”
Gabrielle Barre, Sheridan YMCA’s Project Manager, showcased what Netchex truly stands for—people first. “Gabby was super responsive and communicative. She was instrumental in the success of our implementation. I wish she would come work for me!” she said.
Real Support. Real People. Real Impact.
Sheridan County YMCA employs individuals in multiple roles—trainers, front desk staff, instructors—and that used to mean juggling multiple logins or clunky account setups. After implementing Netchex, Nicole shares the impact it’s had, “Now, staff with multiple positions don’t need multiple logins. It’s so much easier for them to get their time logged.”
The Netchex mobile app has enabled quick, reliable punch-in/punch-out access, and while there’s still some learning curve with features like class check-ins, the Netchex support team has been responsive and fast to help resolve hiccups.
With Netchex, Nicole isn’t left waiting in long support queues or explaining her account to a new person every time.
From payroll accuracy to recruiting, the Sheridan County YMCA team is running HR and payroll with confidence, and spending more time investing in the employee experience.
Once live, Netchex eliminated the friction between time tracking, payroll, and reporting. Employees with multiple YMCA roles could log time in one place. Payroll reports became easier to pull and interpret. And with NetRecruiter, Nicole’s team now receives more applications than ever—without the paper mess.
For HR leaders evaluating their next move, Nicole offers this practical advice, “Make a list of what you need and ask questions. That’s what we did. And we’re grateful to have found Netchex.” It’s not just about features. It’s about fit.