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Accurately tracking employee work hours is a pivotal task in any organization.
Ensuring that workers arrive on time and maintain their assigned hours will provide you with better oversight over their tasks and ensure that you are getting the work you pay for every time.
Time and attendance tracking has come a long way since punch cards and clipboards.
Modern technology allows for seamless tracking of work both in-office and remote, as well as accounting for factors like overtime, holiday pay, and other absences.
Time and Attendance Tracking
As remote and hybrid work models become more prevalent, time-tracking practices have needed to adapt. Today’s HR managers require robust solutions to monitor work performed both inside and outside the office. Finding the right tools for tracking remote and hybrid employees is crucial for organizations navigating these evolving work environments.
- Discover strategies and tools specifically for remote and hybrid workers to ensure accuracy in time tracking: Finding the Right Time & Attendance Solution for Remote + Hybrid Workers
- Hardware clocks, biometrics like BioClock facial recognition, and other tools add precision to in-office tracking, reducing time fraud and ensuring compliance.
- Learn how web-based time clocks can simplify and streamline attendance tracking, regardless of employees’ locations: Time and Attendance: The Benefits of Web-Based Time Clocks
- Additionally, innovative features like geofencing provide new ways to track attendance by setting specific geographic boundaries, which is ideal for jobs requiring employees to work in designated areas. Read more: What is Geofencing and How Can HR Use It to Track Time and Attendance?
- For an overview of the must-have elements that can elevate time-tracking systems, explore the 12 Essential Time and Attendance Software Features
Finding the Right Time & Attendance Solution for Remote + Hybrid Workers
A customizable, user-friendly time clock is one of the essential features of time and attendance software. Analog timekeeping systems can create extra work and opportunities for errors. Web-based time clocks improve efficiency and reduce frustration. Track your employee’s work hours accurately with a more streamlined and integrated web-based solution.
Read more at Time and attendance management for remote workers.
Hardware Clocks for better time management
Biometric Time Clocks: The Importance of Upgrading Time & Attendance Software
Biometric devices scan the measurements (or “metrics) of a person’s biological characteristics. Fingerprints, hands, facial structure, and eyes can be used to identify employees when they’re clocking in (or out).
Past generations of punch clocks stamped a piece of paper and newer models scanned an employee badge. Biometric clocks allow for timekeeping that’s both reliable and convenient without the need for a paper record or badge.
Read more at biometric time clocks
Time and Attendance: The Benefits of Web-Based Time Clocks
A customizable, user-friendly time clock is one of the essential features of time and attendance software. Analog timekeeping systems can create extra work and opportunities for errors. Web-based time clocks improve efficiency and reduce frustration. Track your employee’s work hours accurately with a more streamlined and integrated web-based solution.
Read more at Web-Based Time Clocks.
What is Geofencing and How Can HR Use It to Track Time and Attendance?
How accurate is your current timekeeping system?
Can employees clock in remotely?
Are your employees able to punch the clock for each other?
HR technology features, such as geofencing, can improve timekeeping accuracy and integrity, while also eliminating certain issues.
Read more at Geofencing for time and attendance.
12 Essential Time and Attendance Software Features
Accurate timekeeping and attendance tracking can be a major game changer for Human Resources teams—and employees overall. But how do you make the right choice when it comes to choosing a time and attendance software?
Read more at Time and Attendance Software Features.
Scheduling
Beyond tracking, effective employee scheduling is a cornerstone of efficient workforce management. Clear, well-thought-out schedules improve productivity and employee satisfaction, allowing businesses to maximize each workday.
- Get started with Ten Tips for Creating Better Employee Schedules to streamline scheduling practices: Read more
- Fair holiday scheduling is an essential part of a positive work culture, as it ensures all employees receive fair and predictable holiday time. Learn more about this critical component: Give Your Employees the Gift of Fair Holiday Scheduling
- Explore a guide to Essential Features for Employee Scheduling Software to help choose a tool that meets your workforce’s unique needs.
Ten Tips for Creating Better Employee Schedules
Creating employee schedules is not an easy task. With many business and personal factors influencing the decision-making process, it is easy to make mistakes.
Without the ease and functionality of employee scheduling software, you probably run into problems like unbalanced shifts or employees working unexpectedly into overtime.
Read more at Ten Tips for Creating Better Employee Schedules.
Give Your Employees the Gift of Fair Holiday Scheduling
The holidays can be a stressful time for employees and employers alike. Protect employee well-being by being understanding and flexible, especially for workers with dependents and difficult circumstances. Show your appreciation for employees who work during the holidays, but don’t expect workers to prioritize the company over family.
Read more at Give Your Employees the Gift of Fair Holiday Scheduling.
A Guide to Essential Features for Employee Scheduling Software
Creating schedules manually (even online or in a spreadsheet) is a time-consuming process with many of the same limitations as using a paper and pencil. Specialized scheduling software makes the job easier and comes equipped with a wide range of features and benefits. These options are easy to use and are designed to save you time and effort.
Read more at A Guide to Essential Features for Employee Scheduling Software.
Managing Absenteeism and Overtime
Beyond day-to-day schedules, handling absenteeism and overtime effectively is crucial for cost control and workforce stability. Mismanagement of these areas can lead to budget overruns and disruptions in productivity.
- Discover practical tips to manage overtime costs and prevent over-budgeting: Overtime Running Over-Budget? 10 Tips for Managing Overtime
- Learn strategies to reduce tardiness and absenteeism to create a more reliable and engaged workforce: How to Effectively Manage Tardiness and Absenteeism
- Encouraging employees to use PTO isn’t just beneficial for their well-being; it can also enhance overall productivity and morale. Find out why promoting PTO usage is a win-win: Encouraging Employees to Use PTO is Actually Good for Business
Overtime Running Over-Budget? 10 Tips for Managing Overtime
Overtime is an important topic for businesses of all sizes. Excessive overtime leads to overspending for your company and overworked staff—on top of various employment laws and labor regulations to consider. Managing overtime is a crucial topic for HR and managers to plan for and address.
Overtime policies need to be clear and fair. Overtime issues are often the result of problems elsewhere in the company. Don’t enforce new policies before employees without updating and training appropriately.
Read more at Overtime Running Over-Budget? 10 Tips for Managing Overtime
How to Effectively Manage Tardiness and Absenteeism
While some employees fail to start work on time, others miss full days. Sometimes, employee absences are unavoidable, like for a family emergency. Other employees might oversleep or simply break the rules because tardiness policies are rarely enforced.
Discover the causes and hidden cost of absenteeism and tardiness.
Read more at How to Effectively Manage Tardiness and Absenteeism
Encouraging Employees to Use PTO is Actually Good for Business
Some workers are afraid to use PTO. HR may not be aware of the unwritten expectations in various departments. Managers and peers might feel overworked when anyone takes a vacation. Even when they need a break, social pressure may demand an excuse like a medical reason for absence.
Unused PTO isn’t even beneficial for companies since employee burnout lowers productivity and increases turnover. Encouraging employees to use PTO can protect their mental health and reduce the misuse of sick days for unapproved vacations.
Read more at Encouraging Employees to Use PTO is Actually Good for Business
Technology
Incorporating advanced time and attendance software has become a game-changer for organizations. These systems streamline HR processes and allow companies to leverage data for better decision-making, making time tracking, scheduling, and compliance easier and more accurate.
- Discover the full Benefits of Time and Attendance Software and how it can transform your time management practices.
The Benefits of Time and Attendance Software
Time and attendance tracking is essential for the modern workplace. Analog time clocks and manual record-keeping were once sufficient, but they require extra work to manage and are susceptible to errors. Digital timekeeping tools provide up-to-the-minute recordkeeping automatically. Track remote workers and different types of work with a single, streamlined solution with time and attendance software.
Read more at The Benefits of Time and Attendance Software